That also protects you from any liability issues that might come from continuing to have access to company information after you leave. If you ever leave the company, the IT team will be able to assign ownership of the notebook file to someone else so it won’t get deleted when your account is removed. That way, you can share them with colleagues without having to share a link from your personal OneDrive account.
If you have work notebooks, you can - and should - store those in OneDrive for Business. When I refer to “desktop” OneNote, I mean the full OneNote application for Windows that comes as part of Office or can be downloaded separately, which Microsoft just calls “the OneNote app.”) When I refer to the Windows 10 OneNote app, I mean the version of OneNote that either comes pre-installed in Windows 10 or that you install from the Microsoft Store, which identifies itself as OneNote for Windows 10. (Currently, there are still two versions of OneNote on Windows, which can be confusing. You can add as many OneDrive and OneDrive for Business accounts to OneNote as you need. You can choose which flavor of OneDrive each time (see Figure 1).įigure 1. You can even open notebooks that are stored in someone else’s account, if they share them with you.Ĭhoose File | Account | Add a service | Storage in the desktop Windows OneNote app (or Settings, Accounts from the … menu in the Windows 10 OneNote app), and you can add any other accounts you use yourself - whether personal or work, multiple work accounts for different organizations, or multiple Microsoft accounts to give you more OneDrive storage. That’s what allows them to sync onto any device you use - PC, Mac, iPhone, Android, or anything with a suitable Web browser.īut even though your notebooks must be stored in OneDrive, they don’t need to be stored in the same OneDrive account you use for other things on that device. OneNote is meant to be one place for all your notes, but even though it’s great to have one location to look at all your notes, you might want to have a bit more control about where those notes are actually stored.įor many users, it might seem as if you didn’t have a choice: unless you’re using the Windows desktop version of OneNote and you paid for a license, your notebooks must be stored in OneDrive.
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